Welcome to your March Update for the 2025 EGU General Assembly, to be held 27 April–2 May 2025, both on-site in Vienna, Austria, and virtually. To keep you up to date, we will be sending you important EGU25 information 'EGU25 Updates' at least once per month – at the beginning of the month. You will still receive direct emails when tasks have a specific deadline, so make sure you check your spam folders and settings so that you don't miss anything!

So, what do you need to do in March?

For conveners

  • Session organisation tool 'SOIII - Presentation selection' must be completed by 5 March 2025. Conveners can organize the order of the presentations in their sessions, add subtitles and, when relevant, include short-duration discussions.
  • You can contact your authors using the Mailing Tool to make sure their presentation is displayed with the right status (on-site or virtual), and for any additional information you wish to convey.
  • Conveners must assign a chairperson to attend and co-ordinate each part of their session, for both on-site and virtual presentations. See the convener guidelines for more information.
  • If you require a letter of invitation, final requests for these must be received by 31 March 2025, 13:00 CEST. For more tips for travelling with a visa, check out the EGUblog post “Navigating visa requirements for attending the EGU General Assembly in Austria”.
  • The letter of schedule will be sent out to authors on 14 March, with information about the scheduled day and time of your session. The full meeting programme will be available on the EGU25 website on the same day.
  • The EGU25 app and personal programme will be available soon, watch the EGU25 website for release information.
  • The OSPP nominator tool will open on the 1 April, session conveners need to ensure at least 3 judges are assigned to each OSPP presentation. Check the convener guidelines for more information.
  • Looking to learn more about the various hybrid presentation formats? Check out the information about the oral presentation, poster presentation, and PICO presentation on the EGU25 website.
  • If you are a convener of a US/GDB session, the SOIII tool will also be open for you to enter your panel speakers and your planned timing. You can also login and adjust the session description using the Session Modification tool. Please ensure that your panel is, at the minimum, following our recommendations for speaker diversity.
  • Last chance for early-bird registration on the EGU25 website! Choose the right fee option for you, early-bird registration is available until 31 March 2025, 13:00 CEST.
  • Already registered for on-site participation? Check your name badge information and add stickers to indicate your Division, employment status and more!
  • The EGU25 mentoring scheme is now open for mentors and mentees, apply by 17 March 2025!
  • Childcare slots will open for booking on 17 March 2025 after the letter of schedule has been sent out. For additional childcare support options, please visit the Childcare services page.
  • Take the opportunity to connect on a specific topic by applying for a Splinter Meeting! Commercial Splinter Meeting requests are available from 17 March 2025.

For authors

  • The EGU Letters of Schedule for all abstracts will be sent out on 14 March 2025. The full meeting programme will be available on the EGU25 website on the same day.
  • The EGU25 app and personal programme will be available soon, watch the EGU25 website for release information.
  • Looking to learn more about the various hybrid presentation formats? Check out the information about the oral presentation , poster presentation, and PICO presentation on the EGU25 website.
  • Last chance for early-bird registration on the EGU25 website! Choose the right fee option for you, early-bird registration is available until 31 March 2025, 13:00 CEST.
  • Already registered for on-site participation? Check your name badge information and add stickers to indicate your Division, employment status and more, before they are printed and posted to you!
  • If you require a letter of invitation, final requests for these must be received by 31 March 2025, 13:00 CEST. For more tips for travelling with a visa, check out the EGUblog post “Navigating visa requirements for attending the EGU General Assembly in Austria”.
  • Childcare slots will open for booking on 17 March 2025 after the letter of schedule has been sent out. For additional childcare support options, please visit the Childcare services page.
  • Support your colleagues at the General Assembly - the EGU25 mentoring scheme is open for mentors and mentees, apply by 17 March 2025!
  • Take the opportunity to connect on a specific topic by applying for a Splinter Meeting! Commercial Splinter Meeting requests are available from 17 March 2025.

For attendees

Stay up-to-date!

Stay up-to-date with General Assembly information by subscribing to the EGU blog and by following the EGU on social media. If you have any questions, please do not hesitate to contact us at egu25@copernicus.org. Watch out for the first April EGU25 Update (at the beginning of the month) where you will learn about the EGU25 programme, preparing for the meeting and other important topics.

Curious about who contributes to the organization of the EGU25 General Assembly? Meet the Programme Committee!