During the conference, side meetings (splinter meetings) organized by on-site participants can be reserved for up to two successive time blocks in specific rooms. These meetings take place at the Austria Center Vienna, without hybrid capacity.

Non-commercial splinter meetings are organized by individuals or organizations that are not primarily intended for, or directed towards, commercial advantage or monetary compensation (e.g. research and innovation project meetings). Commercial splinter meetings are those related to activities of commerce, selling services, promoting commercial products, or for-profit businesses (e.g. editorial board meetings).

Non-commercial splinter meetings can be reserved free of charge in the rooms listed below. Commercial meetings can be requested in these rooms for €250 for smaller enterprises (up to 10 full-time employees) or €500 for larger enterprises (more than 10 full-time employees) per time block but from 17 March 2025 onwards based on room availability.

Request a splinter meeting

Terms and conditions

1. To book a splinter meeting room at the Austria Center Vienna during the EGU General Assembly (EGU25), you must first apply by filling out the splinter meeting request form.
2. Non-commercial requests will be handled on a first-come, first-serve basis. Once processed, these splinter meetings will appear in the tentative splinter meeting programme.
3. Commercial splinter meetings can only be requested from 17 March 2025 to give priority to non-commercial meetings.
4. The EGU Programme Committee Co-Chairs will review all splinter meeting requests. Hereby, EGU retains the right to reject splinter meeting requests.
5. Splinter meeting rooms are equipped with tables, chairs, and a projector. The general conference Wi-Fi network is also available in the rooms. Laptops, microphones are not provided.
6. EGU does not provide alternate seating arrangements, nor a hybrid solution for splinter meetings. It is also forbidden to change the room setup for catering purposes.
7. All splinter meeting participants need to be registered for the conference.
8. Splinter meetings can only access their booked room during the scheduled time blocks. The room must be cleared at the end of the scheduled time and the meeting cannot be extended into the break.
9. Catering is only allowed during the booked time blocks. The costs for catering must be borne by the Splinter Meeting organizers. For catering after 20:00 an additional space rental must be paid. Please contact Copernicus Meetings to request catering and indicate the title of your splinter meeting, the time, and the room you would like to have catering.

All splinter meeting rooms are located on the Red Level 2 (second floor). The following rooms will be utilized for splinter meetings:

For separate meetings outside the congress centre, rooms of various sizes are available in nearby hotels (e.g. Arcotel Kaiserwasser, Hotel Schani UNO City, Melia Vienna, or NH Danube City ). Rental fees are in charge of the splinter meeting organizer(s).