Booth rental
The booth rental via the respective booking form will start on 15 November 2024. Access to the booking form will be possible from this page.
The different booth sizes and included services are as follows and prices vary according to the exhibitor's category. All booth rental prices are net:
- Microenterprises (ME): 10 employees or fewer;
- Small and medium enterprises (SME): 11 to 250 employees;
- Large enterprises (LE): more than 250 employees; and
- Not-for-profit organizations: learned societies, educational organizations and institutions, and (inter-)governmental organizations presenting themselves at the exhibition and not primarily commercial products. These corporations carry out activities for the benefit of the general public without shareholders and without a profit motive.
| Booth | Location | Booth size | Free registrations | Not-for-profit | ME | SME | LE |
|---|---|---|---|---|---|---|---|
| Small | Entrance / Gallery | 2 × 3 m | 2 | €3,300 | €3,300 | €4,300 | €5,350 |
| Medium | Entrance | 3 × 4 m | 3 | €6,500 | €6,500 | €8,400 | €10,600 |
| Display | Hall X2 | see description | 2 | €1,500 | – | – | – |
By renting a booth, exhibitors agree on the EGU25 exhibitor's terms & conditions.
How to reserve or book a booth
It is possible to reserve a booth for 24 hours. This is done through the online booking form.
- Please access the EGU General Assembly 2025 exhibition form with your Copernicus Office user ID and password.
- You will be asked to create an exhibitor profile if you have not created one yet. It is also possible to create several different exhibitor profiles.
- Select "rent a booth" and scroll down to the list of exhibition booths. The booths already booked are marked in red, and currently reserved booths are marked in yellow.
- Click on an available booth from the list, and the booth information will be displayed next to the list.
- Click the button "Reserve this booth": the booth number in the list will turn yellow, and the selected booth will appear on a separate line called "Booth reserved for 24 hours (fixed booking upon finalization of this form)". The reservation may be cancelled by clicking the recycle bin icon.
- Please remember that each exhibitor may only reserve or book up to three booths. The display booths are reserved for not-for-profit organizations only. Only one display booth can be reserved or booked.
Please note that you must not complete the booking form if you only plan to reserve a booth. After having reserved the booth as described above, you may simply log out and can access the booking form later (within the next 24 hours in order to confirm the booking).
Booth bookings must be paid either directly by credit card or by bank transfer within 14 days after receiving the invoice. Booth bookings with an unpaid invoice will be cancelled after 14 days.